Minasoft Employees is your centralized hub for managing your workforce—from recruitment and onboarding to performance, contracts, leaves, and offboarding. Designed to reduce manual HR overhead, this module gives you a real-time overview of every team member.
Centralize employee data. Simplify people management.
What Employees can do for you?
Managing human capital is about more than spreadsheets and paper trails. With Minasoft Employees, your HR team can access a complete profile of each employee in one place—contracts, resumes, skills, job positions, emergency contacts, and internal notes.
Complete Employee Profiles and Digital HR Files
Every employee record in Minasoft is a digital file containing all the information you need—contracts, job titles, departments, work history, skills, certifications, evaluation results, and more.
This creates a unified, searchable database where HR teams can manage compliance, run audits, and keep records up to date without paper.
Centralized Employee Records
Minasoft Employees provides a complete, secure profile for each team member—containing personal data, contracts, work history, and administrative details. HR teams can access and manage all relevant information from one place.
Digital Contract Repository
Secure and centralized employee documents
Skills & Performance
Track competencies and evaluations in one view
Real-Time Structure
Keep your org chart always current and visible
Department and Hierarchy Management
Define departments, job roles, and reporting lines. The system supports dynamic org charts, department-level access control, and role-based segmentation—providing clarity in even the most complex organizational structures.
- Configure unlimited departments and sub-units with custom hierarchies
- Assign managers and view reporting lines visually in real-time
Contract Lifecycle Tracking
Track every employment contract from creation to termination. Whether fixed-term, part-time, or freelance, each contract can be monitored for expiration dates, renewals, and changes.
- Manage multiple contracts per employee with different terms and conditions
- Set automated alerts for contract end dates and renewal requirements
- Track contract status and changes over time with full audit history
- Link contracts to payroll and timesheets for seamless integration
Know your people. Support your growth.
Centralize and simplify your HR data in one powerful system with Minasoft Employees.
Get Started TodayCan I manage multiple contracts for the same employee?
Yes. Minasoft allows you to assign multiple contracts to a single employee, such as part-time and freelance roles or contract renewals. Each contract is tracked separately with its own terms, salary, and validity dates.
Can managers access data for only their team?
Yes. Role-based access ensures that HR has full visibility, while department managers can only see the records of their direct reports. Employees can access only their own profile, increasing data security and transparency.
How do I track remote employees and flexible schedules?
Each employee can have a unique work calendar and location. You can define schedules for hybrid work, assign remote or branch-based employees, and integrate with Attendance for clock-in tracking if needed.
Does the module support performance reviews or skills tracking?
Yes. You can tag skills, certifications, and performance notes in the employee profile. It's a lightweight way to track growth and evaluation history—even before adding a full performance management module.
How is this integrated with payroll and leaves?
Employee contracts, schedules, and departments are fully integrated with Minasoft Payroll and Leaves. This ensures that salaries, deductions, and time off are calculated based on accurate, real-time HR data.
Can I manage employee documents and expiration dates?
Yes. You can store contracts, IDs, work permits, and certifications with custom expiration dates. Automated reminders help HR stay compliant and prevent missed renewals or legal issues.
Does it work for companies with multiple branches or countries?
Yes. You can assign employees to different legal entities, locations, or offices. The system supports multiple countries, tax rules, work schedules, and languages—perfect for international or multi-site operations.
How fast can I migrate from spreadsheets or legacy systems?
Migration is fast and safe. You can import employee records, contracts, job titles, and more using Excel templates. Our onboarding tools help validate data before going live, reducing errors and manual work.
Is this system compliant with labor laws and data privacy regulations?
Absolutely. You can configure labor rules by country, set expiration alerts for legal documents, and define strict access permissions. Sensitive data is encrypted and audit logs are maintained for full traceability.
Is it possible to audit who changed employee data?
Yes. Every modification in Minasoft is logged with a timestamp and user ID. You'll always know what was changed, when it happened, and who made the update—critical for HR and legal compliance.
Can the system integrate with third-party HR software?
Yes. Export employee data for payroll, insurance, or government reporting. Use secure APIs to sync with third-party systems or HR software platforms as needed for your business requirements.
How does role-based access control work?
Limit access to sensitive data based on user roles. HR sees everything, managers see only their team, and employees can access their own profiles. This ensures data security while maintaining operational transparency.
Industry Solutions
Minasoft ERP adapts to your industry's unique needs with specialized features and workflows designed for maximum efficiency.
Healthcare & Clinics
Track doctor schedules, certifications, contract types, and shifts across locations. Minasoft helps healthcare providers ensure compliance, maintain workforce visibility, and adapt to rotating teams with flexible work calendars.
Construction & Field Services
For site-based teams, Minasoft manages diverse contract types, certifications (e.g., OSHA), and work locations. Assign staff to branches, track work permits, and maintain HR control—no matter how many job sites or subcontractors are involved.
Education & Nonprofits
Minasoft supports educational institutions and NGOs with contract management for teachers, volunteers, and part-time staff. Track skills, background checks, and compliance docs, while maintaining clarity over departments and cost centers.
Professional Services (Legal, Accounting, Marketing)
Service firms can track employee roles, billable capacity, and career progression. Integrated with Timesheets and Invoicing, Minasoft Employees allows full alignment between HR, operations, and finance—maximizing utilization and satisfaction.