Minasoft Fleet simplifies the administration of your company's vehicles—whether you operate a handful of cars or an entire fleet. From registration and contract management to odometer tracking, maintenance, fuel logs, and costs, this module centralizes all the data you need to reduce operational risks and make informed decisions.

Integrated with the Employees module, Minasoft Fleet gives your team full visibility into usage, costs, and upcoming actions, keeping your mobility operations safe, efficient, and compliant.

What Fleet can do for you?

Company vehicles are valuable assets—but without control, they can become costly liabilities. Minasoft Fleet brings clarity to your vehicle management by keeping track of drivers, contracts, maintenance events, fuel consumption, and costs. Whether you lease or own your vehicles, this module helps you plan, monitor, and optimize every aspect of your fleet. You'll know exactly who is using what, where, and at what cost.

Centralized Vehicle Management

Minasoft Fleet gives you a single source of truth for all vehicle-related data. Each vehicle has its own profile with technical specifications, driver assignment, contract information, and cost logs. Whether you need to check the insurance status, plan a tire change, or calculate total cost of ownership—everything is just a few clicks away.

Forget spreadsheets and sticky notes. With Minasoft Fleet, your entire vehicle lifecycle is managed digitally: from acquisition and registration to regular maintenance, fuel usage, and cost analysis. Get alerts for upcoming actions, track expenses, and link vehicles to employees—all in one integrated, user-friendly platform.

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Vehicle Profiles & Complete Tracking

Each vehicle in your fleet has its own digital profile containing essential information like make, model, VIN, license plate, fuel type, acquisition date, and insurance status. Keep track of ownership, contract history, and condition reports in one centralized place.

Vehicle Profiles

Track condition, tags, and assignments

Alerts and Status Updates

Stay informed on expiring contracts or actions

Cost Logs by Category

Analyze fuel, maintenance, and administrative costs

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Contract and Assignment Tracking

Manage contracts for leased or company-owned vehicles. Track contract durations, vendor details, and payment terms. Assign each vehicle to a specific employee or department and automatically log the usage period.

  • Create and track leasing or internal usage contracts
  • Receive alerts for contract expiration or renewal

Cost Tracking and Reporting

Log and analyze costs by category—fuel, maintenance, repairs, tolls, fines, and insurance. Monitor monthly and lifetime costs per vehicle to assess performance and optimize decisions on replacements or retention.

  • View total cost of ownership (TCO) per vehicle
  • Filter expenses by category, date, or supplier
  • Compare vehicles by fuel efficiency and maintenance rate
  • Export fleet cost reports for accounting

Turn your fleet into a competitive advantage

Gain real-time control over your company vehicles and operating costs with Minasoft Fleet.

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Can I track both owned and leased vehicles?

Yes. Minasoft Fleet supports both ownership types. You can assign lease terms, vendors, and contracts for leased vehicles, and manage company-owned vehicles with assignment and lifecycle tracking.

Absolutely. You can assign a vehicle to any employee, record the usage period, and track who is responsible at all times. This improves accountability and simplifies internal communication.

Yes. Fuel logs are fully supported. You can record fuel type, quantity, cost, mileage, and even associate each refill with a driver. This data feeds into total cost and efficiency reporting.

Yes. You can define upcoming actions for each vehicle and set due dates. The system sends automated alerts to designated users so that renewals, inspections, and services are never missed.

Can I see how much each vehicle is costing me?

Definitely. Each vehicle has a total cost dashboard showing lifetime and monthly expenses, broken down by fuel, maintenance, insurance, and other categories—helping you assess cost-effectiveness.

Yes. You can register new acquisitions at any time and log resale details when a vehicle is decommissioned or sold. Past usage, maintenance history, and cost data remain stored for future reference.

Yes. All cost data is exportable in spreadsheet format. You can filter by time range, vehicle, cost type, or department—making it ideal for budget planning and operational reviews.

Yes. Fleet is fully integrated with Employees, Expenses, and even Accounting. This ensures that vehicle costs, driver assignments, and reimbursements flow consistently across the platform.

What happens if a vehicle is out of service?

You can mark a vehicle as "Out of Service" and exclude it from assignment or active logs. Maintenance and cost tracking continues normally, and availability can be restored once resolved.

Yes. You can upload and assign any document to a vehicle, add expiration dates, and categorize them. The system will alert you ahead of any due date so you remain compliant at all times.

How does maintenance scheduling work?

Create maintenance schedules for oil changes, tire rotations, and other essential tasks. Define intervals by mileage or time and receive automated reminders when due—preventing costly downtime.

Maintain a full log of completed maintenance tasks with dates, costs, and notes. This gives your team full visibility into the mechanical history and helps in resale or audit situations.

Fleet Management for Construction

Manage fleets of vans, trucks, or specialized machinery with real-time status and cost tracking. Keep your vehicles available and compliant across multiple job sites with full traceability and assignment history.

Assign specific vehicles to job sites with complete tracking of location, usage hours, and maintenance requirements. Ensure optimal resource allocation across all your construction projects.

Monitor heavy machinery, specialized tools, and construction vehicles with detailed maintenance schedules and compliance tracking for safety regulations.

Delivery Fleet Optimization

For companies managing delivery vehicles or in-house logistics, Minasoft Fleet offers cost visibility, route documentation, and maintenance planning—ensuring uptime and cost control at every mile.

Track delivery routes, fuel consumption patterns, and vehicle utilization to optimize logistics operations and reduce operational costs across your distribution network.

Monitor maintenance schedules and vehicle performance to ensure maximum uptime for your delivery fleet while maintaining complete cost transparency and control.

Internal Vehicle Management

Track internal vehicles like forklifts, maintenance carts, and utility vans. Schedule preventive maintenance and keep technical logs to maximize asset lifespan and avoid production delays.

Implement comprehensive preventive maintenance programs for all internal vehicles and equipment to minimize unexpected breakdowns and production interruptions.

Maintain detailed technical logs and usage records to optimize asset lifespan and make informed decisions about equipment replacement and upgrades.

Property Management Fleet

Property managers and maintenance companies can assign vehicles to field agents, monitor fuel costs, and ensure regular inspections—providing responsive service with full operational transparency.

Efficiently assign vehicles to field agents and maintenance teams, tracking their usage patterns and ensuring optimal resource allocation across all properties.

Provide complete operational transparency with detailed cost tracking and inspection schedules, ensuring responsive property management services.

Government Fleet Compliance

Government entities and NGOs can register their entire vehicle inventory, manage compliance for each unit, and generate reports required for audits, grants, or public transparency efforts.

Generate comprehensive reports for audits, grant applications, and public transparency requirements with detailed vehicle usage and cost documentation.

Maintain complete vehicle inventory records and compliance documentation to support public transparency initiatives and accountability requirements.