Minasoft Purchase streamlines your procurement process from request to receipt. Whether you manage occasional purchases or complex supplier contracts, this module gives you full control over quotations, orders, vendor performance, and delivery timelines.
From request to delivery—procurement done right.
What Purchase can do for you?
Procurement isn't just about buying—it's about timing, accuracy, and relationships. With Minasoft Purchase, your team can automate supplier interactions, analyze vendor reliability, and keep inventory aligned with operational demand.
Request for Quotation (RFQ) Automation and Smart Purchase Orders
Minasoft makes it easy to generate and manage RFQs across multiple vendors. You can compare prices, delivery times, and supplier performance before confirming a purchase.
Once approved, POs are issued automatically and tracked through every step—from vendor confirmation to warehouse delivery. With intelligent rules and vendor scorecards, you ensure that every purchase is fast, accurate, and cost-effective.
Smart Procurement Rules & Vendor Management
Minasoft Purchase connects procurement directly to your stock levels and financial planning. Automate purchases based on stock rules, approve requisitions by team or amount, and track lead times to avoid delays.
Multi-Vendor RFQ Comparison
Evaluate pricing and lead times before ordering
Auto-Generated Purchase Orders
Trigger POs based on stock levels or manual need
Vendor History and Performance Logs
Track reliability, pricing, and delivery accuracy
Smart Procurement Rules & Replenishment Triggers
Avoid stockouts and manual ordering with rule-based purchasing. Define minimum quantities, vendor preferences, and lead times—then let the system take care of reordering at the right moment.
- Trigger reorders from stock thresholds or sales
- Link purchases to specific warehouses or projects
Integration with Inventory and Accounting
Purchases update stock and finances in real time. When goods are received, inventory is automatically adjusted, and accounting entries are generated—closing the loop between operations and finance.
- Goods receipt triggers inventory update
- Vendor bills linked to PO and delivery
- Real-time visibility of receivables and payables
- Support for landed costs and price differences
Procure with clarity. Save with intelligence.
Minasoft Purchase automates and centralizes your procurement process—so you buy better, and faster.
Request a Free DemoCan the system automate purchases based on stock levels?
Yes. Minasoft allows you to define minimum stock rules for each product and warehouse. When the quantity on hand drops below the threshold, the system automatically generates a purchase request or draft PO.
Can I manage multiple vendors for the same product?
Absolutely. You can assign multiple approved vendors to any product, track their historical performance, and compare pricing, delivery times, and quality indicators when purchasing.
How do I control who can approve purchases?
Minasoft supports custom approval workflows based on user roles, purchase value, or product category. You can enforce tiered approval chains, escalation policies, and complete audit logs of every decision.
Can I track vendor performance and pricing history?
Yes. The system stores full pricing history, delivery performance, and invoice accuracy per vendor. This enables smarter sourcing decisions and supports negotiations with real data.
What if I work with contracts or blanket POs?
Minasoft handles contract-based purchasing with ease. You can create long-term agreements, set product and price terms, and let the system draw down from those contracts as needed—ensuring compliance and traceability.
Can I assign purchases to specific warehouses or departments?
Yes. You can specify warehouse, stock location, project, or cost center on every purchase line. This provides clarity in stock movements and in budget reports across the organization.
Does it support landed costs and importation fees?
Yes. Minasoft allows you to allocate additional costs—like freight, insurance, duties, or brokerage—across products. This adjusts the inventory value to reflect the full acquisition cost, improving pricing and margin accuracy.
Can I import my current supplier list and contracts?
Yes. Our import tools let you bring in supplier contacts, price lists, product associations, and contract data. Migration is fast and precise, so you can start optimizing your purchasing from day one.
How is this connected to inventory and finance?
When a purchase order is received, inventory levels are updated instantly. At the same time, vendor bills are generated, and accounting entries are created—keeping your stock and finances always aligned.
What types of reports can I generate?
You can create detailed reports on spending, vendor performance, delivery timelines, open orders, purchase forecasts, and more. Data can be filtered, exported, and visualized to support procurement strategy and budget control.
Can I set up automatic reordering rules?
Yes. Define minimum stock levels, preferred vendors, and lead times. When thresholds are reached, Minasoft generates purchase proposals automatically, ensuring you never run out of critical items.
How does multi-vendor RFQ comparison work?
Send requests for quotation to several vendors simultaneously. Receive responses in a unified dashboard and convert the selected offer into a purchase order in one click, ensuring you get the best deal every time.
How does Purchase integrate with other modules?
Purchase is tightly integrated with Inventory and Accounting modules. It automates replenishment, aligns procurement with real-time stock levels, and provides clear traceability of every purchase decision.
Can I track purchase orders in real-time?
Yes. Track PO status in real time: sent, confirmed, delivered, billed. Match orders with receipts and invoices, and monitor delays or discrepancies for immediate action.
What industries benefit most from Purchase module?
Manufacturing, Retail & E-commerce, Wholesale & Distribution, Construction & Engineering, and Hospitality & Food Service industries all benefit significantly from automated procurement processes and vendor management.
How secure is the vendor and financial data?
All vendor information, contracts, and financial data are stored securely with role-based access controls. Complete audit trails ensure compliance with internal and external procurement policies.
How does automated restocking work for retail?
In fast-paced retail and e-commerce environments, procurement must be dynamic and reliable. Minasoft automates restocking based on real-time sales, seasonality, and vendor terms. You can manage multiple vendors per SKU, analyze margins, and ensure inventory is always aligned with demand.
Can I manage multiple vendors per product?
Yes, Minasoft allows you to configure multiple vendors per SKU with different pricing tiers, delivery terms, and minimum order quantities. The system can automatically select the best vendor based on your criteria such as cost, delivery time, or vendor performance ratings.
How do I analyze product margins in procurement?
The platform provides comprehensive margin analysis tools that calculate gross margins, landed costs, and profitability metrics in real-time. You can view margin trends by product, category, or vendor, and set up alerts when margins fall below target thresholds.
What about seasonal inventory management?
Minasoft analyzes historical sales patterns and seasonal trends to optimize inventory levels. The system automatically adjusts reorder points and quantities based on seasonality, promotional activities, and market demand forecasts.
How does centralized procurement work across branches?
Distributors manage large order volumes and vendor relationships across regions. Minasoft enables centralized or branch-level procurement, enforces budget controls, and helps manage complex logistics. With vendor performance tracking and landed cost calculations, procurement becomes a tool for operational excellence.
What vendor performance metrics are tracked?
The system tracks delivery performance, quality ratings, pricing competitiveness, invoice accuracy, and response times. Vendor scorecards provide comprehensive performance insights that help you make informed decisions about vendor relationships and contract renewals.
How are landed costs calculated?
Minasoft automatically calculates landed costs by including product cost, shipping, duties, taxes, handling fees, and other associated costs. This provides a true cost picture for better pricing decisions and margin analysis across your distribution network.
Can I manage regional procurement variations?
Yes, the system supports regional procurement preferences while maintaining centralized control. You can set different vendor preferences, pricing agreements, and approval workflows for different regions while consolidating reporting and vendor management at the corporate level.
How do I track costs by project and site?
For project-based industries, Minasoft Purchase supports cost center tracking and procurement by site. You can assign purchases to specific projects, control approval flows by budget or stage, and ensure traceability for every material, equipment, or subcontracted service purchased.
Can approval flows be customized by project stage?
Yes, you can configure different approval workflows based on project phases, budget amounts, or purchase categories. For example, foundation work might require different approvals than finishing materials, and emergency purchases might have expedited approval processes.
How is material traceability maintained?
The system maintains complete audit trails from purchase order to project delivery. You can track materials by batch numbers, serial numbers, or lot codes, and generate compliance reports showing exactly which materials were used in each project phase for regulatory and quality assurance purposes.
What about subcontractor management?
Minasoft allows you to manage subcontractor agreements, track service orders, and control payments based on milestones or deliverables. You can also evaluate subcontractor performance based on quality, timeliness, and cost efficiency, ensuring that your projects stay on track and within budget.
Every industry has unique procurement challenges. Minasoft Purchase adapts to your specific business requirements, providing tailored solutions that streamline operations and drive efficiency.
From retail to construction, our platform delivers industry-focused procurement management.